fed2civ

GS-0308 Records & Information Management Transition Guide

Explore how your federal experience as a Records & Information Management (GS-0308) translates into civilian opportunities — including salary comparisons, transferable skills, certifications, and top employers.

GS Level Mappings

Understand how your GS level aligns with common corporate roles, responsibilities, and compensation. This helps frame your experience in terms that civilian employers recognize.

GS Level Group Corporate Titles Responsibilities Salary Range
1-4 Records Clerk, Document Control Assistant, Data Entry Specialist Assist in managing records, perform data entry, maintain documentation of records systems, and support record-keeping functions to ensure information integrity. $30,000 - $45,000
5-7 Records Analyst, Information Management Specialist, Data Management Coordinator Oversee record-keeping activities, develop and maintain filing systems, ensure compliance with data retention policies, and conduct audits of records management practices. $45,000 - $65,000
8-9 Information Governance Manager, Records Management Supervisor, Data Steward Develop and implement records management policies, supervise team members, ensure organization-wide compliance with data management regulations, and report on records management effectiveness. $65,000 - $85,000
10-11 Records Management Director, Information Governance Auditor, Records Management Consultant Lead the organization’s records management program, provide strategic direction for records governance, manage cross-departmental records initiatives, and collaborate with IT on data systems. $85,000 - $110,000
12-13 Chief Records Officer, Data Compliance Officer, Records Management Strategist Establish and enforce enterprise-wide records management strategies, oversee regulatory compliance, manage significant records governance projects, and liaise with executive leadership on data issues. $110,000 - $140,000
14-15 Vice President of Information Governance, Senior Compliance Director, Corporate Records Strategy Leader Direct corporate records management strategy, lead initiatives for data preservation and access, evaluate emerging technologies for data governance, and represent the organization in regulatory matters. $140,000 - $180,000
SES Chief Information Officer, Senior Vice President of Records Management, Executive Director of Data Governance Set the vision for enterprise-wide records management, influence organizational policies on information management, oversee budgeting for records-related initiatives, and drive strategic decision-making at the executive level. $180,000 - $220,000

Transferable Skills

Highlight the skills you've developed in federal service that directly apply to private sector roles. These core strengths help you stand out in interviews and on resumes.

  • • Data management and organization
  • • Attention to detail
  • • Regulatory compliance knowledge
  • • Records retention and disposition expertise
  • • Information retrieval and archival skills
  • • Use of electronic records management systems
  • • Project management capabilities
  • • Analytical thinking and problem-solving
  • • Communication and interpersonal skills
  • • Training and supervision of staff
  • • Policy development and implementation
  • • Risk assessment related to information security
  • • Ability to maintain confidentiality and handle sensitive information
  • • Data analysis and reporting
  • • Customer service skills
  • • Collaboration and teamwork across departments

Certifications & Education

Explore certifications and academic paths that enhance your value in the civilian job market. These credentials can bridge gaps and validate your expertise to employers.

  • Certified Records Manager (CRM)

    The CRM certification demonstrates advanced knowledge in records management principles, including the creation, maintenance, and disposition of records. Obtaining this credential can significantly enhance a candidate's qualifications in the civilian sector, making them more competitive for positions requiring expertise in managing information governance.

  • Information Governance Professional (IGP)

    The IGP certification focuses on the management of information throughout its lifecycle, emphasizing compliance, risk management, and governance. This certification can provide an advantage by showcasing a comprehensive understanding of information systems, appealing to organizations seeking to ensure data integrity and compliance.

  • Certified Document Imaging Architect (CDIA+)

    The CDIA+ certification validates skills in planning and designing document imaging solutions, which are crucial in records and information management. This is particularly advantageous in the civilian sector where the transition to digital recordkeeping is prevalent and proficiency in these technologies is in high demand.

  • Project Management Professional (PMP)

    The PMP certification signifies expertise in project management principles and practice, essential for overseeing records management projects efficiently. This skill set is highly valuable in the civilian workforce as organizations often have complex projects that require effective coordination and management of resources.

  • Archives and Records Management Certificate (ARMC)

    Earning this certificate provides specific training in archival and records management skills needed to preserve and maintain vital records. This education is advantageous as it complements the technical skills required in civilian roles focused on historical preservation and compliance with regulatory standards.

  • Certified Information Privacy Professional (CIPP)

    The CIPP certification focuses on data protection laws and privacy regulations, which are increasingly critical in records management roles in various sectors. This knowledge equips candidates to manage sensitive information responsibly, a key requirement for many civilian organizations in today's data-driven environment.

  • Certified Records Analyst (CRA)

    The CRA certification shows a solid understanding of records and information management concepts, making it a valuable addition for anyone advancing in a civilian career. This credential can also help professionals prove their capability in implementing effective records management programs that comply with industry standards.

  • Six Sigma Certification

    Six Sigma methodology focuses on process improvement which can be applied to enhance efficiency in records management systems. Civilian employers often seek candidates who can identify inefficiencies and implement solutions, making this certification beneficial for those transitioning from federal service.

Typical Employers

See which companies and industries commonly hire professionals with your background. Use this insight to focus your job search and tailor your applications.

  • Large corporations with compliance and regulatory requirements
  • Law firms
  • Medical facilities and hospitals
  • Insurance companies
  • Educational institutions (universities and colleges)
  • Government contractors
  • Archives and record management firms
  • Nonprofit organizations
  • Research institutions
  • Consulting firms specializing in data management and information systems

Career Transition Advice

Get practical strategies to navigate the shift from federal to private sector work. Learn how to present your experience and avoid common transition pitfalls.

  • Highlight your expertise in records management frameworks and compliance, as private sector organizations value these skills for maintaining regulatory standards.
  • Leverage your experience with electronic records systems and archival tasks, showcasing your proficiency in modern information management technologies.
  • Consider obtaining civilian certifications, such as Certified Records Manager (CRM) or Information Governance Professional (IGP), to enhance your employability and demonstrate your commitment to continuous learning.
  • Network within professional organizations, such as ARMA International, to connect with potential employers and seek mentorship opportunities from industry veterans.
  • Customize your resume and cover letter to reflect the language and priorities of civilian job postings, focusing on transferable skills like project management, data analysis, and stakeholder engagement.

Industry Trends

Stay informed on how your field is evolving and where opportunities are growing. These trends can guide your next steps and help you future-proof your career.

  • 📈 Increased focus on data privacy and security regulations, leading to higher demand for records management professionals who can ensure compliance with laws such as GDPR and CCPA.
  • 📈 The rise of digital information management systems and cloud storage solutions is transforming traditional records management practices, requiring professionals to have expertise in new technologies.
  • 📈 A growing emphasis on data analytics and business intelligence means records and information management roles are evolving to include data governance tasks and the strategic use of information.
  • 📈 The ongoing shift towards remote work has necessitated enhanced virtual communication and documentation strategies, impacting records management practices and tools.
  • 📈 Sustainability initiatives across various sectors are promoting paperless environments, increasing the importance of effective digital records management.

General Transition Advice

Transitioning from a federal GS-0308 Records & Information Management role to a private sector job is an exciting opportunity for professional growth and development. While the transition may seem daunting, with the right mindset, tools, and strategies, you can effectively navigate this change and position yourself successfully in the private sector. Below are key areas to focus on during your transition:

1. Shift Your Mindset

Embrace Flexibility and Adaptability:
The private sector often demands a higher degree of flexibility and adaptability compared to the structured environment of federal employment. Be prepared to take on new challenges, work in a rapidly evolving landscape, and adjust your approach based on various business needs.

Think Entrepreneurially:
In the private sector, there is often an emphasis on innovation and initiative. Consider how you can apply an entrepreneurial mindset to your work. Look for ways to add value, improve processes, and contribute to organizational goals.

Focus on Results:
In federal roles, processes may often dominate the approach to work. In contrast, the private sector values outcomes and results. Shift your focus from how tasks are accomplished to what results your efforts lead to. Highlight your achievements and the impact of your work in tangible terms.

2. Resume Tips

Tailor Your Resume:
Customize your resume for each position you apply for, highlighting relevant skills and experiences that align with the job description, rather than including an exhaustive list of duties. Use keywords from the job posting to ensure your application gets past initial screening software which many companies use.

Translate Your Federal Experience:
To make your experience relatable to private sector employers, consider the following:

  • Use Clear Language: Avoid government jargon and acronyms. For instance, instead of saying "conducted training on FOIA compliance," say "led training sessions on information accessibility and transparency."
  • Focus on Transferable Skills: Examples include project management, data analysis, problem-solving, and communication skills. Relate your federal achievements to business outcomes such as efficiency, cost-saving, or improved user experience.
  • Highlight Technologies Used: If you have experience with software or systems that are used in the private sector (like document management systems or databases), be sure to highlight these.

3. Interview Tips

Prepare for Behavioral Questions:
Expect behavioral interview questions that ask you to provide examples of past experiences that demonstrate your skills and competencies. Use the STAR method (Situation, Task, Action, Result) to frame your responses. For example:

  • Describe a situation in which you had to manage a large volume of records and how you ensured compliance with regulations.
  • Provide an example of a project where your strategic planning improved information accessibility.

Show Enthusiasm for the Private Sector:
Employers want to see that you are genuinely interested in joining their company. Research their industry, corporate culture, and values, and be ready to explain why you're excited about the opportunity to contribute in a new way.

Be Ready to Discuss Challenges:
Be prepared to discuss how your federal experience may differ from private sector roles. Acknowledge potential challenges, but also emphasize your willingness to learn, adapt, and overcome them.

4. Networking Strategies

Leverage Professional Networks:
Connect with professionals in your field through LinkedIn or industry associations. Attend networking events, seminars, and webinars that focus on records and information management or any specific interests related to your career goals.

Informational Interviews:
Reach out to individuals who are currently working in roles you aspire to. Request informational interviews to learn about their experiences and gain insights into the industry. This also helps build rapport and expand your network.

Join Industry Associations:
Consider becoming a member of relevant industry associations such as the Association for Information and Image Management (AIIM) or the International Association for Privacy Professionals (IAPP). These provide access to valuable resources, forums, and networking opportunities.

5. Translate Federal Experience into Private Sector Language

Use Commercial Language:
When discussing your roles, translate duties into commercial terms. For example, instead of "conducting audits of records management practices," describe it as "enhancing operational efficiency through systematic evaluation and improvement of information management solutions."

Emphasize Outcomes:
Focus your language on the results of your actions. For instance, saying “improved compliance rates by 30% over one year” creates a more compelling narrative than simply stating compliance duties.

Conclusion

Transitioning from a federal role to the private sector can be both challenging and rewarding. By adopting a growth-oriented mindset, tailoring your resume, preparing for interviews, actively networking, and translating your federal experience, you will position yourself as a strong candidate in the private sector job market. Be persistent, stay motivated, and embrace each opportunity to learn and grow in your career. Remember, your federal experience has equipped you with a wealth of knowledge and practical skills that can significantly benefit private organizations. Stay positive, and best of luck in your transition!